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The ability to successfully organize and assemble a group of people with shared interests, usually in a formal setting, for the purpose of discussions is known as meeting management skill. Effective meeting management involves planning and organizing well-structured meetings where members of the team can accomplish more in less time.
Within an organization, various types of meetings are conducted where information sharing takes place e.g. for the purpose of problem-solving, planning, decision making, or a general staff meeting. Such meetings serve as an important means for coordination between teams and constitute a significant part of the life of every organization.
According to studies conducted, about 30% of the work time of an average employee is spent in meetings. Wondering why? It is believed that only 38% of the true meaning and feeling of any message is conveyed by the manner in which things are said, 7% is carried by the choice of words and the remaining 55%, which is the largest fraction, is carried by facial expressions and other non-verbal cues. These statistics obviously make written memos and telephonic conferences relatively less important than face-to-face meetings.
Therefore, if meetings are so important, so is the ability to manage them effectively. Cost efficiency serves as the primary importance of meeting management skills. The more organized a meeting is, the lesser time will be wasted by employees, resulting in increased productivity and revenues for the organization.
Good meeting management skills also ensure valuable contribution by all team members, which helps in finding the optimum solutions for issues at hand. Meeting management also plays an important role in improving communication, interpersonal relationships, teamwork, as well as employee morale and satisfaction.
Work calls and online meetings shouldn’t be a waste of time and resources. Pinstriped is designed to capture value by keeping you focused on the actions and decisions from your work-related conversations. Pinstriped also gives you the power to share notes, content, and action items with just a click. Worried about your data? Pinstriped uses encrypted communications, their API is secured with authentication tokens, and all meeting-related documents are stored on Amazon S3 servers
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