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Task management is the process of monitoring your project’s tasks through their various stages from start to finish. This involves actively making decisions for your tasks to accommodate changes that can occur real-time, with your end goal being the successful completion of your tasks.

Whatever tool you use to manage your tasks, whether a simple to-do list or a comprehensive task management tool, the most important aspect of task management is prioritization.

In PMI’s 2017 Global Project Management survey, 37% of executive leaders said “the primary cause of failure [of projects in their organization] was a lack of clearly defined objectives and milestones to measure progress” and “a lack of discipline when implementing strategy. The findings of this study show that establishing clear goals and working on a priority basis are absolutely essential to the successful completion of a project.

Say you’re running behind schedule for a construction project and one of the pending tasks is a required safety inspection. Since the outcome of inspection will directly affect your project’s future, prioritizing promotional activities for your project at this point isn’t a good use of time and resources.

Other questions you should constantly ask during task management include, “Are my tasks getting done on time? Am I staying within the budget? Is the right person assigned to this task?”

Another interesting way to manage tasks can be by categorizing them on a deadline or priority matrix with “schedule” and “priority” as the axes. With this structure, necessary work that needs to be done immediately should be placed high on both priority and schedule, while necessary work that isn’t needed immediately should be placed high on priority but low on schedule.

A team generally works on tasks that contribute towards its organization’s goal. While working in teams usually means more work gets done, keeping team members in sync can be difficult. Task management software for teams can help you keep your team connected.

Defining, assigning and organizing tasks should be the easiest process that shouldn’t take any effort, but comes naturally instead. What a team should be really focused on is executing the tasks and moving them to done. Using traditional tools with multiple fields to create a task does not align with the way we communicate

Introducing Ambra

The most productive tool for flat teams. A task deserves to be done! Be more productive by organizing your work in a fun, transparent, and unceremonious way

• The task
  A task is an entity that describes a piece of work to be done. ambra.app removes the necessity of having multiple fields for creating a task – there is one single box to rule them all. We empower writing tasks naturally.
• The tag
  In ambra.app we use tags to describe task attributes. By doing so we remove the need for having multiple fields to describe task type, status, priority, and other attributes. A tag name as an attribute is a task attribute naming convention in productive team communication.
• The assignee
  An assignee is any team member that is mentioned in a task using @ prefix. Task assignees are not limited in ambra.app – it allows specifying more than one assignee. A team member nickname could be different in each project – in one project you could be @john and in another @ninja.